How do I add a staff member and give them log in access?

You can add staff members to Curacubby so that you can track their hours through digital attendance*, send and receive messages through Reach Out*, or to give them access to view and edit specific pages in Curacubby.

*Premium features.

How to add a staff member:

  1. Click “School” under “Settings” on the left sidebar. 
  2. Click “Staff.”
  3. Click the “New Member” button. 
  4. Enter the staff member's name and email (other fields are optional, the phone number is required for digital attendance).
  5. [Optional but required for staff to be able to log into their account] To give the staff member access login and manage pages Curacubby, click the "user rights" dropdown, click the checkbox next to “Admin Console Rights,” and then select the page(s) you would like the staff member to access. If you give the staff members login access, they will receive an email invitation to log into their Curacubby account when their account is created. The staff member will be able to view and edit all pages you select in the "User Rights" section. See below for a list of the staff role options. NOTE: If they do not need access to any pages, then do not select any checkboxes in the "User Rights" section. 
  6.  Click "Save."

Step-by-Step

1. The first step is to open Curacubby and click School

 

2. Click Staff

 

3. Click New Member

 

4. Type staff's First Name

 

5. Type staff's Last name 

 

6. Type staff's Email address

 

7. [Optional] To give the staff member access to Curacubby, click User Rights

 

8. Click Admin Console Rights

 

9. Select the Pages you would like the staff member to have access to

 

10. Enter the staff's Mobile phone number

 

11. [Optional] Enter additional staff information

 

12. Click Save

 

13. That's it. You're done. 

Here's an interactive tutorial

https://www.iorad.com/player/1652063/How-to-add-staff-member

Staff Permissions


These are the different administrative permissions to can assign to a staff member. All permissions give staff access to view and edit the page. 

Parents

  • Profile - allows the staff member to view and edit the parent's "Profile" tab only.
  • All tabs but financial info - allows the staff member to view and edit the parent's Profile, Students, Forms, and Attendance tabs (cannot view invoices, statement, and ledger tabs - to give access to "Invoices" tab, select "Invoice Page and Tabs" below)

Students

  • Profile - allows the staff member to view and edit the student's "Profile" tab only
  • All tabs but financial info - allows the staff member to view student's Profile, Parents, Enrollment, Forms, and Attendances tabs (cannot view invoices tab - to give access to "Invoices" tab, select "Invoice Page and Tabs" below)

Invoices Page and Tabs

  • Allows the staff member to view, create, and edit invoices from the "Invoices" page and parents and student's "Invoices" tabs. The staff member can also view a parent's statement and ledger tabs. 

Attendance

  • Updates/Creates - allows the staff member to update and create student attendance records from the "Attendance" page
  • Reporting - allows the staff member to view student attendance reports from the "Student Attendance Report" page
  • Kiosk - allows the staff member to launch digital attendance kiosk
  • Include Staff - allows the staff member to update and create staff attendance records for all staff members and view staff attendance reports

Classrooms  

  • allows the staff member to create and edit classrooms

Programs 

  • allows the staff member to create and edit programs

Staff Settings 

  • allows the staff member to create and edit staff members, including updating admin rights

Reach Out 

  • allows the staff member to send out messages using the Reach Out feature

Simple Reports 
  • allows the staff member to create, view, and edit Simple Reports

Forms Editor

  • allows the staff member access to forms editor under the settings section

Accounting Reports  

  • allows the staff member access to create and view all accounting reports.

Miscellaneous 

  • allows the staff member to add and edit common line items and chart of accounts in the miscellaneous section

Financial Settings  

  • allows the staff member access to the school's financial settings

Applicants

  • allows the staff member access to signups and the signup settings