How do I create a staff attendance report?

Use the Staff Attendance report to see staff historical data and to generate time cards for payroll.

How do I create a staff attendance report?

To create the staff attendance report: 

  1. Click “Staff Time Cards” under "Reports" on the left sidebar. 
  2. Choose a start date and end date using the calendar selector. 
  3. Type the staff name to find a specific staff member or click the “Select All” box to select all staff members. 
  4. Click “Generate Report." 
  5. You can download the report as a PDF or XLS file.

Step-by-Step

1. The first step is to open Curacubby and click Staff Time Cards

 

2. Select the Start Date from the calendar drop-down

 

3. Select the End Date from the calendar drop-down

 

4. Type the Name of the staff member.

 

5. Click on the desired staff member from the drop-down

 

6. Alternatively, click the Checkbox to select all staff members

7. Click Generate Report

8. Click Download Report to download to PDF or XLS format

9. That's it. You're done.

Here's an interactive tutorial

https://www.iorad.com/player/1664404/Generate-Staff-Time-Cards


To set hourly pay for staff members:

  1.  Click on "School" under the Settings tab
  2.  Click on the "Staff" drop-down
  3.  Click "Edit" (pencil icon) next to the staff members name
  4.  Enter whether they are Hourly, Fixed, or Exempt, the amount per hour they make, and what their overtime pay would be per hour. (Note: If you already have the overtime rate set in the financials settings (see steps below), it will automatically fill out the overtime pay for every staff member. You can enter your own rate if it is already filled out.)
  5.  Click "Save"

Step-by-Step

1. The first step is to open Curacubby

 

2. Scroll down and click School

 

3. Click Staff

 

4. Click Edit (the pencil icon)

 

5. Type the Hourly Rate

 

6. Scroll down and click Save

 

7. That's it. You're done.

Here's an interactive tutorial

https://www.iorad.com/player/1664463/Set-Staff-Hourly-Rate


If you allow your staff member to accrue over time, you will need to adjust the overtime settings. We do not automatically set this for you because the requirements vary per state. The overtime will only multiply the pay for the hours worked over the allowed hours per day/week.


For example, let's say a school has the following settings (which are the settings for California): Staff Maximum Hours per Day: 8 Pay Multiple for Day Overtime: 1.5 Staff Maximum Hours per Week: 40 Pay Multiple for Week Overtime: 1.5.


This means that if a staff member attends more than 8 hours in a day, or more than 40 hours in a week, their pay for whatever hours are above 8/day or 40/week is 1.5x their normal rate. So if I was making $10/hour, and I worked 9 hours, then I would be paid $95 for that day ($10/hour * 8 hours + $(10 * 1.5)/hour * 1 hour)

To set overtime settings:

  1.  Click on "Financials" under the Settings tab on the left-hand side
  2.  Click on the "General" drop-down
  3.  Adjust the "Staff Maximum Hours per Day" and "Staff Maximum Hours per Week" if needed
  4.  Click on the number for both "Pay Multiple for Day Overtime" and "Pay Multiple for Week Overtime" to adjust how much their hourly pay will be multiplied by for overtime.

Step-by-Step

1. The first step is to open Curacubby

 

2. Scroll down and click Financials

 

3. Click General to expand the tab

 

4. Scroll down and click the Number in the "Pay Multiple for Day Overtime" row

 

5. Type in the desired overtime Multiple

 

6. Click the Checkmark to confirm

 

7. Click the Number in the "Pay Multiple for Week Overtime" row 

 

8. Type the desired Multiple

 

9. Click the Checkmark to confirm

 

10. That's it. You're done.

Here's an interactive tutorial

https://www.iorad.com/player/1664465/Set-Staff-Overtime-Settings